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Registration and Records

Class Associations

This page explains how to manage class associations, including editing units, managing instructor selection permissions, changing grading bases, handling course components, and setting requisites.

General Reminder

  • Association numbers are assigned under the Basic Data tab in Maintain Schedule of Classes.
  • Group associations: Sections of the same component should typically share the same association number if they have the same credit hours and enrollment restrictions.
  • One-to-one associations: For classes that allow multiple enrollments per term (e.g., special topics or internships), each section must have a unique association number (e.g., section -001 in association 1, section -002 in association 2).

How to Navigate to ‘Class Associations’

  1. In the Scheduling Work Center, click Class Associations under the More Class Scheduling section.
  2. On the search page, enter the Subject Area and Catalog Number to begin.

Editing Class Associations

Class Units

  • Use the Minimum Units and Maximum Units fields to set the unit range.
  • To set fixed units, enter the same number in both fields.
    • Note: Units must align with the approved catalog. Variations are not permitted.

Instructor Edit

  • To allow students to select their instructor, change the Instructor Edit dropdown to Class Instructor Table Edit.
  • If instructor selection is not allowed, leave it as No Enrollment Choice (the most common setting).

Grading Basis

  • Navigate to Class Association Components under the Class Components tab.
  • Select the appropriate Grading Basis for the section.
    • Reminder: Grading basis must match the course catalog. Cataog changes require formal approval from the University Courses and Curricula Committee (UCCC) via CIM for Courses, managed by the Office of Courses, Curricula, and Academic Standards.

Course Components

  • To add a component:
    • Click the ‘+’ under Class Components.
    • Choose the correct component from the dropdown (must be listed in the catalog).
  • To remove a component:
    • Click the ‘-’ button and save.
  • Final Exam Flag: Also in this section, set the Final Exam flag: choose from No, Yes, or Last Class Meeting.

Requisites

Course Catalog Requisites

View the Catalog Requisites under the Class Requisites tab.
Note: These are pulled directly from the catalog and cannot be edited without formal approval from the University Courses and Curricula Committee (UCCC) via CIM for Courses, managed by the Office of Courses, Curricula, and Academic Standards.

Class Association Requisites

  • These requisites apply to all students in the class and can include:
    • Prerequisites
    • Corequisites
    • Restrictions by major, academic level, etc.
  • To add a requisite:
    • Enter the code in the Requirement Group field or use the magnifying glass to search.
  • To remove, highlight the code and delete it.

Reminder: Do not add extra requirements to special topics courses unless:

  • They are already explicity stated in the catalog
  • The prerequisite/corequisite shares their prefix and/or
  • The prerequisite/corequisite is already on the degree audit for the program